Please contact the paper authors and co-authors of your session and make sure they send you and the discussant(s) their paper one month before the start of the conference.
Please distribute the papers to all other participants in the session.
You are free to conduct the session as you see fit. However, the participants will be used to the way most sessions are conducted. It might be useful to realise that this is the format both paper presenters and other participants expect, unless you tell them otherwise. In this standard procedure each participant presents his or her paper. The time allotted to each participant obviously depends on the number of papers presented in the session, but would normally be something like 15-20 minutes. After that the chair or another discussant starts the discussion with a comment in which each of the papers is discussed. After that the discussion is open to everyone. Please make sure that there is at least half an hour, but preferably more, time left for this discussion.
Roundtable sessions and 'Meet the author'-sessions are conducted in more or less the same way: the chair might want to give an introduction, in a Meet the author session the author should have about 15 minutes and in both types of sessions enough time should be left for a discussion with the audience (at least half an hour, preferably more).
If you have any suggestions to improve future conferences, please send us an e-mail: